Procurement Assistant 

Purpose of the Role

To own and manage a list of titles to ensure they are placed at agreed target costs and to meet sales and customer delivery dates. To be an integral part of the Procurement team supporting with the flow of information and continual process improvement.

Main responsibilities

• Manage a list of reprint titles in each publishing month – from costing through to PO
• Negotiate costs and agree schedules for print requests with printers based in Far East and Europe
• Work with Sales regarding customer requirements – specifically schedules and packing requirements
• Liaise with Publishing and Hinkler regarding PTP dates and specs
• Work closely with Production Control team regarding upcoming orders, schedules and dummies and pass on any other relevant information
• When necessary, ensure that dummies are ordered and, upon receipt, check that specs are correct before passing to the relevant team member for approval before order confirmation deadline.
• Add estimated costs and schedules to the database and ensure that all Procurement related information is populated. Chase for missing information
• Under the supervision of the Head of Procurement, create PQ, PO, Assembly orders and other related documentation
• Manage the organisation and filing of the Bookoli and Hinkler PO’s, updating PO’s where required and ensuring the latest version is saved on the company systems
• Maintain and update component databases
• Identify and set up new procedures where they are missing and are required, and contribute ideas to improve systems
• Maintain quality of data (e.g clear and consistent spec details) as it flows through the team
• Work with all teams to challenge product specifications where environment and sustainability could be an issue, seek alternatives
• Be aware of compliance requirements for titles flowing through the team
• Where necessary, look to find alternative suppliers for formats and components and manage through from dummy approval to account set up
• Attend meetings as needed: supply and gather relevant information and materials in advance of meetings

Skills & Experience

• Confidence and a good communicator
• Highly organised and proactive individual
• Experienced and confident on Microsoft Excel and database systems
• Meticulous attention to detail
• Flexible approach
• Ability to build successful working relationships with external suppliers
• Ambitious to learn and develop within role
• Initiative, honesty and integrity
• Positive can-do attitude within a fast-changing environment
• A Team Player

Apply for the role here