Production & Procurement Assistant

Purpose of the Role

The Production & Procurement Assistant will provide flexible, hands-on support across the Group Production department, working closely with colleagues in Production Control, Procurement and Product Development. The role will involve a varied mix of administrative, systems-based and practical tasks, helping teams manage day-to-day activities efficiently, maintain accurate records and keep products and processes moving.

Main Responsibilities

Production & Systems Support

• Support Production Control with general administrative and operational tasks to help maintain efficient workflows and meet departmental deadlines.
• Assist with updating, maintaining and checking production records, trackers and internal systems to ensure information remains accurate and up to date.
• Help identify and resolve discrepancies in documentation, system information and product records, escalating issues where necessary.
• Process, upload and check files against publishing specifications on the internal system, ensuring information is accurate, complete and correctly recorded.
• Receive, unpack and sort incoming parcels, ensuring deliveries are checked and passed promptly to the correct team members.
• Support the checking, labelling, logging and circulation of advance copies, ensuring copies reach the relevant colleagues and are handled appropriately.
• Maintain the advance copy library, ensuring items are clearly labelled, accurately logged and stored in an organised manner.
• Log product samples in the Sales Tracker, ensuring records are complete and kept up to date.
• Assist with the organisation, tracking and distribution of product samples and other materials required by internal teams.

Procurement Support

• Assist the Procurement Team with raising purchase orders, ensuring order details are accurate and align with approved product specifications, quantities and costs.
• Support the maintenance and updating of purchase order information, supplier records and associated documentation.
• Support the processing of purchase order (PO) revisions, ensuring changes are recorded accurately and communicated to the relevant teams and suppliers where required.
• Assist with general procurement administration, including collating information, maintaining trackers and supporting the team with day-to-day purchasing activities.
• Help ensure relevant documentation and information are available to support the timely placement and processing of purchase orders.
  

General Departmental Support

• Support the Product Development Team with the circulation, tracking and return of product dummies, samples and other development materials.
• Provide flexible administrative and practical support across Production Control, Procurement, Product Development and other areas of the department as required.
• Undertake ad hoc tasks and projects to support departmental priorities, responding positively to changing requirements and workloads.
• Help maintain an organised and efficient working environment, including the management of shared resources, samples, documents and deliveries.
• Work collaboratively with colleagues across teams to ensure tasks are completed accurately, efficiently and within agreed timescales.
• Take a proactive approach to identifying tasks that need attention and offering support to colleagues during busy periods.

Skills & Experience

• Experience using Adobe Acrobat Pro and Adobe In Design
• Organised with good attention to detail
• IT skills - proficient in outlook, excel and word
• Proactive and self-motivated with a positive can-do attitude
• Good communication skills (written and verbal)
• Initiative, honesty, and integrity
• A Team Player
  

This role is based in our office in Bath. The successful candidate will be in commuting distance of Bath or planning to relocate.

Apply for the role here